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New adjustements on regulations for restricted operation

by Department Communications, Marketing and Events posted on Jul 03, 2020 03:15 PM last modified Jul 07, 2020 02:33 PM

With the new SARS-CoV-2 Infection Protection Ordinance, the State of Berlin last week updated its measures to contain the spread of the coronavirus. On this basis, the Humboldt Universität has decided on a series of regulations that will be valid from Monday, 6 July, 2020. In the following you will find answers to important questions:

 

Will we still have the digital summer semester 2020?

Until 20 July 2020 inclusive, teaching will generally be carried out using online formats, not in classroom teaching. When conducting and participating in practical formats and/or attendance tests, the obligation to wear a mouth-and-nose cover applies

  • on the roads 
  • premises used for the practice of sport, except during the practice of sport,
  • if the minimum distance of 1.5 metres is not required.

Can the HU be entered again without restriction?

No, the buildings of Humboldt-Universität will remain closed to the public. And the HU will not return to attendance teaching yet.

Are HU employees allowed to work at their workplaces in the HU?

From 6 July 2020, the principle will apply: all employees will return to work in presence. In doing so, the distance and hygiene rules must still be observed, as well as the workplace-specific risk assessments. Where necessary, workplaces must be upgraded for low-risk use by means of suitable technical precautions.

Scientists without a service or employment relationship with the HU may also enter the premises of the HU if they are involved in the research and/or teaching activities of the HU, for example through scholarships or teaching assignments.

Students are also entitled to enter university premises in order to attend practical events, sit examinations, work in the libraries, and participate in committee work.

How and why must the stay in the HU be documented?

In order to contain the spread of Covid-19, every employee must document attendance times in writing, regardless of individual timekeeping. This enables effective tracing of chains of infection if necessary.

Which offices and work rooms can be used?

The rule still applies: one person per office and working day. If necessary, attendance must be organised on a rolling basis.

If, for example, multiple occupancy cannot be avoided in open-plan offices or laboratories, the following rule now applies: maximum one person per approx. 10 square metres. In this case, additional measures are necessary, such as changing seating arrangements to maximise the distance between employees.

The employees should work on site in a fixed team constellation and evenly distributed over the days if possible.

What rules apply to working in presence?

All hygiene and clearance rules that have been introduced must still be observed. It is recommended to wear mouth and nose protectors (everyday masks) on the traffic areas of the HU.

In common rooms, when several people meet in closed rooms and on so-called social areas (photocopying room, tea kitchen, etc.) it is mandatory to wear a mouth and nose protector if the minimum distance cannot be maintained.

Are visitors allowed to enter the university premises?

Yes, as far as this is indispensable for the completion of urgent tasks in research, teaching and administration. This is decided informally by the specialist or service superiors. Visitors must be documented in writing in the attendance lists in order to enable effective tracing of chains of infection if necessary.

And: Visitors must be informed about the hygiene rules applicable at the HU.

What rules apply to business trips?

Mandatory business trips are possible. During the entire4n business trip, the applicable rules of distance and hygiene must be observed.

The travel recommendations of the Robert Koch Institute (RKI) or the German Foreign Office apply. The applicant must explain in the application why the business trip is mandatory.

For business trips, the railway and, in exceptional cases, private cars are to be used; domestic flights within Germany are to continue to be avoided, regardless of the pandemic. Travel within the framework of courses is only permitted for compulsory modules (compulsory excursions). These are treated like practical courses. Decisions on the necessity of the business trip are made decentrally and must be documented.

Is it still possible to work in the home office?

To the extent that this is possible without disadvantage for pandemic containment and for the personal protection of employees, the following applies: work tasks that can be performed in the home office can also be performed from the home office.

The prerequisites for this are still in place:

  • the technical possibility to work from the home office
  • the possibility to implement the defined work content in the home office
  • a binding agreement with the supervisor who is planning for his/her area of responsibility

In principle, the supervisor and the employee decide after weighing up all general conditions whether the activity is to be carried out in the home office or on campus. Medical certificates and membership of a risk group must be observed. 

Risk groups as defined by the RKI as well as severely handicapped persons should be used in the home office if desired and technically possible. The company doctors are involved in the assessment of the individual risk. The previous working time regulations for working in the home office continue to apply.

Will the working time regulations for the home office change?

No. The individual scope of working time and the general regulations on the location of working time are also basically unchanged in the home office. In the home office trust working hours apply. Unless otherwise agreed, the employee must be available during core working hours from 9 a.m. to 3 p.m. and on Fridays and days prior to holidays from 9 a.m. to 1 p.m. For part-time employees, the working hours regulations apply in case of doubt as they were before the special regulations due to the pandemic. 

Deviating rules on availability and location of the actual working hours may be agreed if, for example, this makes it easier to reconcile work in the home office with caring duties. Persons who are only able to work to a limited extent due to pandemic-related care obligations should contact their supervisors.

What regulations apply to women in pregnancy?

Pregnant women can be deployed in the home office if they wish, unless there is already a ban on employment for other reasons. The pregnant woman's wish to work in presence must be explained to her supervisor in writing or by e-mail.

Prior consultation with the AMZ company physicians is strongly recommended.
The contact persons are:

Mrs. Ines Riebeling, ines.riebeling@charite.de
Mrs. Dr. Ute Anske, ute.anske@charite.de

The general obligations in the case of pregnancy to assess the risk and to take protective measures according to § 13 MuSchG remain unaffected.

Notes on occupational safety and health - Risk assessment

The managers of each unit are requested to check their areas for the SARS-CoV-2 occupational safety standards on the basis of a risk assessment, to document the measures to be introduced and to instruct their employees promptly about the prevention and occupational safety measures that have been introduced.
The necessary information and forms can be found here.

Notes on carrying out the risk assessment (GfBU)

Documentation

Scope

What regulations apply to the HU libraries?

The Grimm Centre and all departmental and branch libraries remain closed to the public. 
A low-contact lending service is available to all HU staff and students. The opening of the reading rooms for HU employees and HU students has begun step by step. Important: Observance of the rules of distance and hygiene.

Are public or university public courses possible again and can they be planned for the winter semester?

Meetings, conferences or similar attendance formats, also of a commercial nature, organised by and with third parties, will not take place until further notice. 
Such events can be planned for the winter semester 2020. It is imperative that the planning and contractual arrangements take into account that a short-term right of withdrawal is maintained and that Humboldt-Universität does not suffer any material damage as a result of a short-term withdrawal from an event, regardless of whether the cancellation is the responsibility of Humboldt-Universität or a third party.