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The HU in restricted mode

by Communications, Marketing and Events (Department VIII) posted on Jun 10, 2020 07:30 PM last modified Jul 01, 2020 11:17 AM

Humboldt-Universität has been in restricted operation since June 8. The Covid-19-related restrictions have been partially adapted to the new situation. In the following you will find answers to important questions:

Gradual Opening of HU. Photo: Matthias Heyde

 

Will we still have the digital summer semester 2020?

The digital courses that started on April 20, 2020 will be continued in digital form until the end of the lecture period. All courses will continue to take place online and credit points will also be acquired digitally. Attendance examinations and practice formats that require special laboratory, work or sports rooms can be carried out in compliance with the rules of distance and hygiene.

 

Can the HU be entered again without restriction?

No, there is still no classroom teaching at the HU. The buildings of Humboldt-Universität will remain closed to the public until further notice.

 

Who may work in HU rooms?

All employees may use their workstations in accordance with the safety regulations. This also applies to researchers who are not employed by the HU and who are involved in the research and/or teaching activities of the Humboldt-Universität, for example through scholarships or teaching assignments. Student employees and trainees can now also work on site again. Important: The planned attendance has to be coordinated with the supervisor.

 

How and why must the stay at the HU be documented?

In order to contain the spread of Covid-19, the work on site is organized and documented by the management of the respective department. Employee attendance times and room occupancy are documented in writing on a daily basis and independently of the individual time recording. This enables effective tracing of infection chains in case of need.

 

Which offices and work rooms can be used?

The rule is: one person per office and working day. If necessary, attendance must be organised on a rolling basis.

If multiple occupancy cannot be avoided in open-plan offices or laboratories, for example, the rule applies: a maximum of one person per approx. 20 square metres. In this case, additional measures are necessary, such as changing seating arrangements to maximise the distance between employees.

The employees should work on site in a fixed team constellation and evenly distributed over the days if possible.

 

What rules apply to working in presence?

All hygiene and clearance rules that have been introduced must continue to be observed. It is recommended to wear mouth and nose protection (everyday masks) on the traffic areas of the main building.

In common rooms, when several people meet in closed rooms and on so-called social areas (photocopying room, tea kitchen, etc.) the wearing of a mouth and nose protector is strongly recommended.

Personal contacts for the exchange of opinions in smaller groups should continue to be avoided in closed rooms due to the known infection spreading mechanisms.

 

Are visitors allowed to enter the university premises?

Yes, as long as this is indispensable for the completion of urgent tasks in research, teaching and administration. This is decided by the management of the faculties, central institutes, central facilities and administrative departments upon informal application by e-mail.

Implementation of attendance examinations

Tests are carried out in certified rooms.

Contact persons in the faculties for booking faculty rooms

 

Face-to-face meetings

Please refer to the instructions in the general hygiene plan for the implementation of face-to-face sessions (service consultations, workshops, etc.). These must be observed.

An initial supply of mouth-and-nose protection and disinfectants is available from the central and decentralised administrative units. 

Important for the approval is the proof that the visit cannot be replaced by audio or televisual communication. Visitors must be documented in writing in the attendance lists in order to enable effective tracing of chains of infection if necessary.

And: Visitors must be informed about the hygiene rules applicable at the HU.

 

What regulations apply to business trips?

The general ban on business trips will be relaxed. Mandatory business trips may be undertaken with immediate effect.

The travel recommendations of the Robert Koch Institute (RKI) and the Federal Foreign Office apply. The applicant must explain in the application why the business trip is absolutely necessary.

For the business trip, the train and, in exceptional cases, the private car must be used. Domestic flights within Germany should continue to be waived, regardless of the pandemic. Travel within the framework of courses is only permitted for compulsory modules (one-day compulsory excursions). These are treated like practical courses.

 

Is it still possible to work in the home office?

To curb the pandemic, the same applies: Work tasks that can and should be carried out in the home office can also be carried out from the home office.

 

The prerequisites for this are still in place:

  •     the technical possibility to work from the home office
  •     the possibility to implement the defined work content in the home office
  •     a binding agreement with the supervisor who is planning for his/her area
        of responsibility

In principle, the supervisor and the employee decide after weighing up all general conditions whether the activity is to be carried out in the home office or on campus. Medical certificates and membership of a risk group must be observed.

Risk groups as defined by the RKI should be used in the home office as far as technically possible and desired.

The members of risk groups assess their individual risk themselves, combined with a workplace-specific risk assessment.

The company physicians decide in particular whether the measures taken and rules of conduct provide sufficient protection against possible infection.

 

Advice for women in pregnancy

Against the backdrop of the COVID 19 pandemic, pregnant women do not have to work in attendance.

Unless there is already a ban on employment for other reasons, they may, if they wish, be employed in presence mode.

The pregnant woman's wish to work in attendance must be explained to her supervisor in writing or by e-mail.

Prior consultation with the AMZ company physicians is strongly recommended.

The contact persons are: Mrs. Ines Riebeling, ines.riebeling@charite.de

                                         Mrs. Dr. Ute Anske, ute.anske@charite.de

The general obligations in the case of pregnancy to assess the risk and to take protective measures according to § 13 MuSchG remain unaffected.                               

 

Do the working time regulations for the home office change?

No. The individual scope of working hours and the general regulations on the location of working hours are also basically unchanged in the home office. In the home office, confidential working hours apply. Unless otherwise agreed, the employee has to be available during the core working hours from 9 a.m. to 3 p.m. or on Fridays and days prior to holidays from 9 a.m. to 1 p.m. For part-time employees, the working hours regulations apply in case of doubt as they were before the special regulations due to the pandemic.

Deviating rules on availability and location of the actual working hours may be agreed if, for example, this makes it easier to reconcile work in the home office with caring duties. Persons who are only able to work to a limited extent due to pandemic-related care obligations should contact their supervisors.

Notes on occupational safety and health - Risk assessment

The managers of each unit are requested to check their areas for the SARS-CoV-2 occupational safety standards on the basis of a risk assessment, to document the measures to be introduced and to instruct their employees promptly about the prevention and occupational safety measures that have been introduced.

 

Notes on occupational safety and health - Risk assessment

The managers of each unit are requested to check their areas for the SARS-CoV-2 occupational safety standards on the basis of a risk assessment, to document the measures to be introduced and to instruct their employees promptly about the prevention and occupational safety measures that have been introduced.

The necessary information and forms can be found here.

Notes on carrying out the risk assessment (GfBU)

Documentation

Scope

 

What regulations apply to the HU libraries?

The Grimm Centre and all specialist and branch libraries remain closed to the public.

All HU staff and students have access to a low-contact lending system.

 

Implementation of attendance examinations

Tests are carried out in certified rooms.

The central contact persons are: Mr. Sandy Pleißner, sandy.pleissner@hu-berlin.de, telephone: (030)2093-70157

Contact persons in the faculties for booking faculty rooms

 

Translated by deepl.com