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Employees

Current questions and related answers regarding the restricted mode at Humboldt-Universität.

We are currently updating this page and expect the content to be up to date by 13 October 2020, 4 PM. Thank you for your patience!

 

 

Questions and Answers

 

 

 

 

Working in the office / Working from home

 

Who may work in HU rooms?

All employees may use their workstations in accordance with the safety regulations. This also applies to researchers who are not employed by the HU and who are involved in the research and/or teaching activities of the Humboldt-Universität, for example through scholarships or teaching assignments. Student employees and trainees can now also work on site again. Important: The planned attendance has to be coordinated with the supervisor.

 

How and why must the stay in the HU be documented?

In order to contain the spread of Covid-19, the work on site is organized and documented by the management of the respective department. Employee attendance times and room occupancy are documented in writing on a daily basis and independently of the individual time recording. This enables effective tracing of infection chains in case of need.

 

Which offices and work rooms can be used?

The rule is: one person per office and working day. If necessary, attendance must be organised on a rolling basis.

If multiple occupancy cannot be avoided in open-plan offices or laboratories, for example, the rule applies: a maximum of one person per approx. 20 square metres. In this case, additional measures are necessary, such as changing seating arrangements to maximise the distance between employees.

The employees should work on site in a fixed team constellation and evenly distributed over the days if possible.

 

What rules apply to working in presence?

All hygiene and clearance rules that have been introduced must continue to be observed. It is recommended to wear mouth and nose protection (everyday masks) on the traffic areas of the main building.

In common rooms, when several people meet in closed rooms and on so-called social areas (photocopying room, tea kitchen, etc.) the wearing of a mouth and nose protector is strongly recommended.

Personal contacts for the exchange of opinions in smaller groups should continue to be avoided in closed rooms due to the known infection spreading mechanisms.

 

Is it still possible to work in the home office?

To curb the pandemic, the same applies: Work tasks that can and should be carried out in the home office can also be carried out from the home office.

The prerequisites for this are still in place:

  •     the technical possibility to work from the home office
  •     the possibility to implement the defined work content in the home office
  •     a binding agreement with the supervisor who is planning for his/her area
        of responsibility

In principle, the supervisor and the employee decide after weighing up all general conditions whether the activity is to be carried out in the home office or on campus. Medical certificates and membership of a risk group must be observed.

Risk groups as defined by the RKI should be used in the home office as far as technically possible and desired.

The members of risk groups assess their individual risk themselves, combined with a workplace-specific risk assessment.

The company physicians decide in particular whether the measures taken and rules of conduct provide sufficient protection against possible infection.

 

Do the working time regulations for the home office change?

No. The individual scope of working hours and the general regulations on the location of working hours are also basically unchanged in the home office. In the home office, confidential working hours apply. Unless otherwise agreed, the employee has to be available during the core working hours from 9 a.m. to 3 p.m. or on Fridays and days prior to holidays from 9 a.m. to 1 p.m. For part-time employees, the working hours regulations apply in case of doubt as they were before the special regulations due to the pandemic.

Deviating rules on availability and location of the actual working hours may be agreed if, for example, this makes it easier to reconcile work in the home office with caring duties. Persons who are only able to work to a limited extent due to pandemic-related care obligations should contact their supervisors.

Notes on occupational safety and health - Risk assessment

The managers of each unit are requested to check their areas for the SARS-CoV-2 occupational safety standards on the basis of a risk assessment, to document the measures to be introduced and to instruct their employees promptly about the prevention and occupational safety measures that have been introduced.

 

I was placed under official quarantine by order of the health department. What do I have to do?

If you or a person living with you is placed under official quarantine by order of the public health department in accordance with § 30 of the Infection Protection Act, please contact your supervisor immediately by telephone. The payment/remuneration will continue to be paid.

 

Is the ongoing payment/remuneration guaranteed?

The ongoing payment/remuneration is guaranteed.

 

Implementation of attendance examinations

Tests are carried out in certified rooms.

The central contact persons are: Mr. Sandy Pleißner, sandy.pleissner@hu-berlin.de, telephone: (030)2093-70157

Contact persons in the faculties for booking faculty rooms

 

Care

 

What happens if I have to care for my child or sick relatives?

If you have to take over the care of your children or other family members due to the closure of facilities (school, day care centre, etc.), please contact your supervisor. If, after consultation, there is no alternative employment opportunity, you will be given paid leave of absence.

 

What do employees with chronic illnesses have to consider?

Employees with chronic illnesses or certain previous illnesses are asked to contact their supervisors to make arrangements for the protection of their health, for example by working from home. The university’s in-house physician, Dr. med. Ute Anske, issues a certificate for risk groups. Appointments can be made via email at: ute.anske@charite.de. Supervisors can exclude suspected cases and employees with symptoms of illness from work and request them to see a physician.

 

Access to university buildings

 

Can the HU be entered again without restriction?

No, there is still no classroom teaching at the HU. The buildings of Humboldt-Universität will remain closed to the public until further notice.

 

Are visitors allowed to enter the university premises?

Yes, as long as this is indispensable for the completion of urgent tasks in research, teaching and administration. This is decided by the management of the faculties, central institutes, central facilities and administrative departments upon informal application by e-mail.

Implementation of attendance examinations

Tests are carried out in certified rooms.

The central contact persons are Mr. Sandy Pleißner, sandy.pleissner@hu-berlin.de, telephone: (030)2093-70157

Contact persons in the faculties for booking faculty rooms

 

Which buildings of Humboldt-Universität are closed to the public?

From March 20 onwards all buildings of the university will remain closed. 

 

What regulations apply to the HU libraries?

The Grimm Centre and all departmental and branch libraries remain closed to the public. A

The Grimm Centre and all specialist and branch libraries remain closed to the public.

All HU staff and students have access to a low-contact lending system.

 

Face-to-face meetings

Please refer to the instructions in the general hygiene plan for the implementation of face-to-face sessions (service consultations, workshops, etc.). These must be observed.

An initial supply of mouth-and-nose protection and disinfectants is available from the central and decentralised administrative units.

 

Advice for women in pregnancy

Against the backdrop of the COVID 19 pandemic, pregnant women do not have to work in attendance.

Unless there is already a ban on employment for other reasons, they may, if they wish, be employed in presence mode.

The pregnant woman's wish to work in attendance must be explained to her supervisor in writing or by e-mail.

Prior consultation with the AMZ company physicians is strongly recommended.

The contact persons are: Mrs. Ines Riebeling, ines.riebeling@charite.de

                                     Mrs. Dr. Ute Anske, ute.anske@charite.de

The general obligations in the case of pregnancy to assess the risk and to take protective measures according to § 13 MuSchG remain unaffected.                               

 

Is the Humboldtstore open?

No, the Humboldt store remains closed. However it is possible to order online.

 

 

Official trips and vacation

 

What regulations apply to business trips?

The general ban on business trips will be relaxed. Mandatory business trips may be undertaken with immediate effect.

The travel recommendations of the Robert Koch Institute (RKI) and the Federal Foreign Office apply. The applicant must explain in the application why the business trip is absolutely necessary.

For the business trip, the train and, in exceptional cases, the private car must be used. Domestic flights within Germany should continue to be waived, regardless of the pandemic. Travel within the framework of courses is only permitted for compulsory modules (one-day compulsory excursions). These are treated like practical courses.

 

Are the Corona restrictions a reason to withdraw from the planned and approved holiday?

For example, cancelling a holiday in the context of the pandemic is not a reason to withdraw from an already approved holiday. In principle, unilateral withdrawal is not possible anyway and in the current situation, the employer cannot agree to a holiday cancellation. (This regulation is still valid)

 

Research

 

I have a third-party funded project and due to the current situation I cannot continue researching as it would be important for the project, but the project is still going on. What possibilities do I have to cushion the additional demand that has arisen?

In principle, the DFG provides additional funds; these are used to cover personnel and cancellation costs. In the case of collaborative projects, it is also possible to receive additional project funding at the end of the project. EU: Please contact your project officer, who will work with you to find solutions. For all other funding sources and questions about your third-party funded projects, please contact the Service Centre Research at:   forschung-sek@uv.hu-berlin.de

Translated with www.DeepL.com/Translator (free version)

 

How can I access the Research Information System of the HU Berlin (HUFIS)

Access to the Research Information System of the HU Berlin (HUFIS) remains unrestricted for all authorized persons. All necessary information can be found on the website (german only). For all questions and problems with HUFIS, you can also contact the hotline as usual. (This regulation is still valid)

 

Wissenschaftszeitvertragsgesetz (WissZeitVG)

 

What will be changed in the Wissenschaftszeitvertragsgesetz (WissZeitVG)?

The Bundestag and Bundesrat have passed the law to support science and students due to the COVID 19 pandemic (Science and Student Support Act). It came into force retroactively as of 01.03.2020.

The law inserts the following paragraph 3 in § 7 WissZeitVG: "The total permissible fixed-term period under section 2 (1) sentences 1 and 2 shall be extended by six months if an employment relationship under section 2 (1) exists between 1 March 2020 and 30 September 2020. The Federal Ministry of Education and Research shall be authorized to extend the permissible fixed-term period by statutory instrument, with the consent of the Bundesrat, by a maximum of a further six months if this appears necessary due to the continuing effects of the COVID 19 pandemic in the Federal Republic of Germany; the extension shall also be extended to employment relationships that are established after 30 September 2020 and before the end of the extension period specified in the statutory instrument.

This creates the basis for continuing to employ research staff who are unable to complete their qualification project as planned due to the restrictions during the COVID-19 pandemic, even beyond the previous maximum period of six years before the doctorate or six years after the doctorate for up to a further six months. (This regulation is still valid)

 

To whom does the new regulation apply?

The new regulation applies to all research assistants who are in a fixed-term employment relationship for qualification purposes in the period from 01.03.2020 to 30.09.2020 in accordance with § 2 para. 1 WissZeitVG. 

Does the new regulation also apply to third-party funding contracts?

No, according to § 2 para. 2 WissZeitVG, fixed-term employment contracts are not covered. (This regulation is still valid)


Does the continued employment take place automatically?

No. The new regulation merely creates the possibility of continuing employment beyond the previous maximum period of notice of six or 12 years. (This regulation is still valid)


Do the scientific employees have a right to continued employment?

No. However, the university's goal is to enable all employees to complete their qualification project, if possible. (This regulation is still valid)

 

How is further employment effected?

In a regular employment procedure. Please speak to your manager or your supervisor at the appropriate time. (This regulation is still valid)

 

How do I know how much time I still have available for qualification?

Your administrator in the Personnel Office for Employees covered by Collective Agreements -III B- will be happy to provide you with information. (This regulation is still valid)

 

What opportunities are there for employees in third-party funded projects?

That depends on the conditions of the respective funding agencies. Please contact your project management first. They will contact the Research Service Centre and clarify the possibilities. (This regulation is still valid)

 

Assistance offered by HU

 

Where can I get information about offers of help and contact points for domestic violence in times of Corona?

Domestic violence is also a problem outside of times of a pandemic. However
In times of curfews and contact bans, it can happen that those affected can no longer escape from the person who uses violence and that contact with caregivers is limited. Your own home is not a safe place for everyone in the Corona crisis! 

The HU's central women's representative provides information on her website about contact points and offers of help 
 

Offers of HU

 

Do the courses of continuing vocational training and university sports take place?

Continuing vocational education and training offers webinars. University sport offers outdoor and online courses. (Status 10 June 2020)

 

Accidents

 

If an accident happens - What do I have to consider as a first aider or first responder under corona conditions?

First responders must always take care to protect themselves. Classical examples are securing an accident site or putting on disposable gloves when treating wounds. This rule applies regardless of the current corona pandemic. At the moment, however, due to the corona virus, first responders should pay particular attention to self-protection measures, such as wearing a respiratory mask and safety goggles if available. This also includes keeping their distance if possible. This also includes keeping to the coughing and sneezing label and washing hands thoroughly. (This regulation is still valid)

Does resuscitation also require mandatory ventilation?

The question about the possible risk of infection during ventilation is justified, especially in view of the current health situation.

The first aid measures, as trained in the training and further training of company first aiders, generally consider resuscitation measures to be
- first and foremost the cardiac massage,
- the use of an AED (if available) and
- ...the respirator.

In an emergency, use a ventilation blanket or the ventilation aid from the AED cabinet.

Important:
If a rescuer refuses or is untrained in mouth-to-mouth resuscitation, chest compressions alone should be performed at a rate of 100 -120/min (depth of pressure 5 - 6 cm, at least 5 cm!) without interruption.
It is at the discretion of the person performing the resuscitation to refrain from ventilation if necessary until a suitable ventilation aid is available.
Further information is available on the website of the HU Technical Department. (This regulation is still valid)

 

What are the current cleaning procedures?

Building with libraries, PC pools, lecture halls and seminar rooms:

  • Reduction of cleaning in PC pools, lecture halls, seminar rooms and library rooms
  •  in the offices only the waste disposal is done, there is a minimized floor cleaning

Buildings without libraries, seminar rooms, lecture halls and PC pools:

  • in the offices, only waste disposal, minimal floor cleaning, but: 
  • more thorough sanitary cleaning/disinfection with daily cleaning of door handles and grip areas; refilling of soap and towel rolls
  • daily cleaning of grip areas on all doors in the building, handrails and elevator displays, glass surfaces, foyers, waiting areas, etc.  

Savings are used to ensure the resumption of normal teaching operations and for special cleaning. (This regulation is still valid)

 

Is the post office open?

At present, the post office maintains all service offerings. Incoming and outgoing mail is still collected and processed. All mail distribution points will be supplied by the drivers. Inquiries about orders can be sent as usual by e-mail to the post office: poststelle@uv.hu-berlin.de.

There are currently no restrictions on the delivery of parcels by third-party providers, so that parcels arrive safely. All outgoing parcels are processed daily and handed over to the respective postal service providers.

Please note the adjusted opening hours:
Monday to Friday: 7:00 to 12:00 

 

Does the PRstudB still process applications in restricted operation?

The PRstudB continues to operate as normal. This means that all cases sent by the Human Resources Department (Department of Human Resources) are processed.
Accessibility: prstudb@hu-berlin.de

Monday 10:00 a.m. to 12:00 noon on 0151 1699 7645 (SHK-Beratung) Thursday 6:00 p.m. to 8:00 p.m. on 0151 1554 6166 (SHK-Beratung)

 

 

Translated with www.DeepL.com/Translator (free version)