Enrolment office

Students must report any changes to their personal data recorded during enrolment immediately. This applies in particular to changes of address or name to ensure that important official documents reach you.

Updating address details

Please use the self-service via your student account in the AGNES portal. After logging in with your student HU account, you can update your details via the "Change address" tab in the menu on the left under "Administration".

You will need a valid TAN to confirm this change. If you have not yet received a TAN list or have lost your list, please follow the instructions in AGNES under the menu item "TAN administration". You will also need the TAN list to register and deregister for examinations.

International programme students (e.g. exchange students as part of the ERASMUS programme) please contact us via e-mail to the team of the Welcome Centre of the HU Berlin.

Change of surname, first name or marital status

If you would like to make an official change to your surname (e.g. due to marriage or partnership, adoption, divorce or change of marital status) or a necessary correction, please use the contact form and select the entry "Change of first name, surname, nationality" under "Subject of your enquiry". Let us know that you would like your surname to be updated or corrected. Enclose a digital copy of suitable proof with your message (e.g. marriage certificate, identity card, court order, etc.).

Please note that your old student ID card (hereinafter: Campus Card) will lose its validity as a result of the change. Once the change has been made, you will automatically be provided with a QR code for a new Campus Card in the AGNES portal under the menu item "Student ID". After validation of the new Campus Card, please drop the old Campus Card in the mailbox of the Student Service Centre (SSC) in the main building.

From the date of approval of the change, the changed name will be used on all certificates and documents issued by HU Berlin, including the Campus Card, in all electronic systems and internal university communication.

If you would like to change your e-mail address or your HU student account, please contact the CMS user advisory service after the change.

If you are already exmatriculated and have already received your graduation documents, you can apply for a new copy of the graduation documents (from 01.11.2024 by submitting the change certificate from the registry office (in some cases, different designations of the competent authority) on the basis of the Self-Determination Act (SBGG) or until 31 October 2024 exclusively by submitting a court order in accordance with §§ 1, 8 Transsexuals Act (TSG)). Please contact the Examination Services Department by email with your request and the required evidence in order to initiate the next steps. It is not necessary to inform the examination office responsible for the reissue separately. The fees for reissuing the certificate and diploma, diploma supplement and transcript of records amount to a maximum of €96.86. The new official degree documents are issued without a salutation and with the names documented by the relevant evidence (change certificate from the registry office, court order, etc.). The presentation of a supplementary identity card from the German Society for Transidentity and Intersexuality (DGTI) e.V. is not sufficient for this process.

We endeavour to implement the change of civil status in particular in a respectful and confidential manner in order to avoid unpleasant situations and misunderstandings. If this is not possible in every individual case, especially in documents that have already been issued and in systems that are not connected, please inform the head of the Student Services Department.

Registration of the self-chosen or lived first name

To promote gender equality for inter*, trans* and non-binary students, HU Berlin offers the option of using a first name that differs from your official first name. Your self-chosen first name will be entered in the database so that your self-chosen first name can appear in connected internal systems (within the course administration of the AGNES portal (not in the examination administration or on documents with external effect such as certificates), the teaching and learning management system Moodle and the video conferencing service ZoomX). Other HU services that you may use must be customised manually on request. The CMS user advisory service will be happy to provide you with detailed information and help you.

Please submit your request using the contact form and select "Change first name, surname, nationality" under "Subject of your request". All you need to provide as proof is a digital copy of the supplementary ID card issued by the German Society for Transidentity and Intersexuality (DGTI) e.V. (front and back).

Once you have entered your chosen first name, you will receive a QR code on request so that you can create a new Campus Card. Instructions on how to create a new Campus Card can be found on this website. Please note that the Campus-Card with the official name that you have used so far will become invalid. We therefore ask you to put the old Campus-Card in the mailbox of the Student Service Centre after creating and activating the new Campus-Card.

If you use the payment function of the Studierendenwerk, please have your credit transferred to the new card beforehand. Please also inform the University Library that you have received a new card so that the functions of the University Library can be transferred.

In the AGNES student portal, you can download certificates such as the study and enrolment certificate with both your official and self-chosen name in the self-service area.

Adjustment of the gender entry

You can have the stored gender entry adjusted. You can choose between the options female, male, diverse and no entry. Call up the contact formand select the entry "Change first name, surname, nationality" under "Subject of your enquiry". Arrange for the gender entry to be adjusted and attach a digital copy of the relevant proof, e.g. identity card or birth certificate.

General note: Gender-neutral wording is used in documents and notifications sent out by the HU Berlin's Department of Student Affairs. With this measure, we strive for equal participation of the diverse gender identities in everyday university life. The entry itself has no external impact because all internal university systems are designed to be gender-neutral. Nevertheless, students should be addressed according to their lived identity in everyday university life wherever possible. The HU Berlin mission statement and information on counselling and support services can be found on the homepage of the Centre for Equal Opportunities.

Changing your nationality details

Call up the contact form and select the entry "Change of first name, surname, nationality" under "Subject of your enquiry". State that you wish to update or add a second nationality and attach a digital copy of suitable proof (e.g. passport) to your application.

From 1 January 2018, female students will receive special protection against stress during their studies during pregnancy, immediately after giving birth and while breastfeeding in accordance with the Maternity Protection Act (MuSchG).

Maternity protection regulations

Since 1 January 2018, the Maternity Protection Act has also applied to students and interns (see www.gesetze-im-internet.de/muschg_2018). The aim of the law is to protect the health of pregnant women, breastfeeding mothers and their children at the place of training and study during pregnancy, after the birth and during the first year of breastfeeding. At the same time, it should enable female students to continue their studies during this time without jeopardising their health. A notification of pregnancy is required for this.

Humboldt-Universität zu Berlin is also obliged to inform the responsible supervisory authority immediately of the existence of a pregnancy. Against this background, immediate notification of pregnancy is also necessary.

Procedure

Notification of pregnancy

In order for the University to ensure the health protection of students and their children, please inform the Student Services Department of your pregnancy as soon as you become aware of it (see below, Contact).

The notification must be accompanied by proof of the expected date of delivery (e.g. a copy of your maternity record).

Risk assessment

Pregnant students are generally released from their study obligations - six weeks before the birth and eight (or twelve) weeks after the birth of their child as well as before and after these periods for activities that pose an irresponsible risk to the life of mother and child. A risk assessment is drawn up for this purpose.

The risk assessment will clarify which activities, examinations and courses may and may not be carried out or completed during pregnancy and breastfeeding. A risk assessment must be drawn up for every pregnant student to assess how she can continue her studies during her pregnancy. The risk assessment is carried out as part of a consultation with the responsible student counsellor (see below, contact) and includes an examination of the individual course of study and, if necessary, its adaptation. You will find the risk assessment questionnaire at the bottom of the page; you can download it directly and take it with you to your consultation with the student counselling service.

Notification to the LAGetSi

The Student Services Department will forward the data to the Berlin State Office for Occupational Safety, Health Protection and Technical Safety (LAGetSi ) after notification of pregnancy and completion of the risk assessment.

Notification of the birth

After giving birth, please inform the Student Services Department of the actual date of delivery and, if applicable, the period of breastfeeding (see below, Contact). If necessary, the course of study can be adjusted again, e.g. for the following semester.

Continuing your studies: Flexibility during maternity leave

Students can waive their maternity leave both before and after the birth, provided this does not conflict with their health protection and that of the child. This may or may not apply to the entire period of statutory maternity leave. The student can also waive maternity protection during the protection periods, e.g. in order to take part in courses and examinations, and she can withdraw the waiver at any time with effect for the future. This requires a written notification to the Student Services Department (see below, contact). Only in cases in which an irresponsible risk to the pregnant or breastfeeding student or her child is identified in the risk assessment is the completion of examinations or courses excluded.

Contact and form

1. The notification of pregnancy, questions about the risk assessment and the result of the risk assessment should be sent to MuSchutzStud☞ Please insert an @ at this point ☜hu-berlin☞ Please insert a period at this pointde or by post to Humboldt-Universität zu Berlin, Studienabteilung, Referat Studierendenservice, Mutterschutz, - vertraulich -, Unter den Linden 6, 10099 Berlin.
2. If you have general questions about the compatibility of studying and pregnancy or breastfeeding, you can also make an appointment via the e-mail address MuSchutzStud☞ Please insert an @ at this point ☜hu-berlin☞ Please insert a period at this pointde.
3. Questionnaire for risk assessment (pdf)
4. Overview of the student counselling services
5. If you need counselling, students can contact the Family Office at familienservice☞ Please insert an @ at this point ☜uv.hu-berlin☞ Please insert a period at this pointde.
6. Student teachers should also refer to the information provided by the Professional School of Education (PSE) on maternity protection, in particular on vaccination protection during the practical semester.
7. There are several parent-child rooms on the Humboldt-Universität campus that female students can use with their children.

Certificate of study progress; V0510; Certificate for the purposes of statutory pension insurance concerning periods of university attendance; Orphan's pension; R0616; Certificate for checking orphan's pension entitlement; R5460; Checking orphan's pension entitlement in the case of university education; In accordance with § 58 Para. 1 Point 4 Crediting periods (SGB VI), periods of attendance at a university can be credited to the statutory pension entitlement (see also: Studies count for the pension).

Proof by means of a certificate of exmatriculation

Students of the Humboldt-Universität zu Berlin (hereinafter: HU Berlin) receive a certificate of de-registration as part of their de-registration. This exmatriculation certificate includes proof of the period of enrolment ("period of attendance"), issued specifically for the purpose of proving your period of enrolment here to the pension insurance institution responsible for you.

If you would like to prove your enrolment period at HU Berlin to your pension insurance provider, please present the certificate of exmatriculation issued to you by HU Berlin.

Proof by means of a certificate of study progress

If you do not have a certificate of exmatriculation, a so-called certificate of study progress can be issued for the purpose of proving your enrolment period at HU Berlin for the crediting of study periods (usually short-term), which shows your complete enrolment period at HU Berlin including the start, progress and end of your studies due to exmatriculation.

This certificate of study progress can only be provided by post. If you require this certificate, please use the contact form linked below: https://hu.berlin/kontakt ("Topic of your enquiry -> Certificate of pension insurance") and include your current postal address.

Proof using pension form V0510

If you have received a form from the pension insurance provider responsible for you for processing by the university (e.g. form V0510"Certificate for the purposes of statutory pension insurance concerning periods of school attendance, attendance at a technical college, attendance at a university of applied sciences or attendance at a university" from the German Pension Insurance (DRV)), please send us the form for further processing.

Please use the following postal address:

Humboldt-Universität zu Berlin
Referat Studierendenservice
Unter den Linden 6
10099 Berlin

or the contact form: https://hu.berlin/kontakt ("Topic of your enquiry -> Certificate of pension insurance") in which you can upload the form as a PDF/scan together with your enquiry and thus make it available to us for further processing.

The final form processed by HU Berlin will only be sent by post; it is not possible to send it by e-mail.

The processing time of a form to be issued manually depends on the information requested or to be confirmed by HU Berlin in comparison with the data available to us directly in the administration system. As a rule, the processed form V0510 is issued and sent by post within 2 weeks.

However, if your enrolment period cannot be traced in the administration system (generally enrolment periods before 1991/1992), processing can often only be carried out with the help of archived files. As a result, the processing time is usually extended to 4-6 weeks.

Half-orphan's pension/orphan's pension

In accordance with § 48 Para. 4 Point 2 a) Orphan's pension (SGB VI), school education or vocational training can form the basis of an entitlement to a half-orphan's or orphan's pension.

Proof by means of pension form R0616 or R5460

If you are a student currently enrolled at Humboldt-Universität zu Berlin (hereinafter: HU Berlin) and have received a form from the pension insurance provider responsible for you for processing by the university (e.g. form R0616"Questionnaire / Certificate for the examination of orphan's pension entitlement" or R5460"Examination of orphan's pension entitlement in the case of school, technical college, university of applied sciences or university education", in each case from the German Pension Insurance (DRV)), please send us the form for further processing.

Please use the following postal address:

Humboldt-Universität zu Berlin
Referat Studierendenservice
Unter den Linden 6
10099 Berlin

or the contact form https://hu.berlin/kontakt ("Topic of your enquiry -> Certificate of pension insurance") in which you can upload the form provided to you as a PDF/scan together with your enquiry and thus make it available to us for further processing. The final form processed by HU Berlin will then be sent exclusively by post to the postal address provided to us by you as part of your current enrolment; it is not possible to send it by e-mail. The processing time is usually 1-2 weeks.