Enrolment Office

Students must report any changes to the personal details provided at the time of enrolment without delay. This applies in particular to changes of address or name, to ensure that important official documents reach you.

Updating your address details

Please use the self-service function via your student account on the AGNES portal. 

You will need a valid TAN to confirm this change. If you have not yet received aTAN list or have lost your list, please follow the instructions in AGNES under the menu item ‘TAN Management’. You will also need the TAN list for registering for and withdrawing from exams, amongst other things. 

International programme students (e.g. exchange students under the ERASMUS programme) should please contact the HU Berlin WelcomeCentre team by email.

Change of surname, first name or civil status

You can request an official change to your surname (e.g. due to marriage or civil partnership, adoption, divorce or a change in civil status) or a necessary correction.

Please note that your old student ID card (hereinafter: Campus Card) will become invalid as a result of the change. Once the change has been processed, a QR code for a new Campus Card will automatically be made available to you in the AGNES portal under the menu item ‘Student ID Card’. Once the new Campus Card has been validated, please post your old Campus Card in the postbox at the Student Service Centre (SSC) in the Main Building.

From the date the change is approved, the amended name will be used on all certificates and in documents issued by HU Berlin, including the Campus Card, in all electronic systems and in internal university communications.

If you wish to change your email address or your HU student account, please contact the CMS User Support team once the change has been made. 

If you have already de-registered and received your degree certificates, you may request a reissue of these documents (from 1 November 2024 by submitting the certificate of change issued by the registry office (note that the names of the relevant authority’s notifications may vary in some cases) based on the Self-Determination Act (SBGG) or, until 31 October 2024, exclusively by submitting a court order in accordance with Sections 1 and 8 of the Transsexuals Act (TSG)). Please contact the Examination Services Department by email with your request and the necessary supporting documents to initiate the next steps. It is not necessary to inform the Examination Office responsible for the reissue separately. The fees for reissuing the certificate, diploma, Diploma Supplement and transcript of records amount to a maximum of €96.86. The new official degree documents will be issued without a title, using the name substantiated by the relevant supporting documents (certificate of change from the registry office, court order, etc.). The presentation of a supplementary certificate from the German Society for Transidentity and Intersexuality (DGTI) e.V. is not sufficient for this process. 

We endeavour to handle changes to civil status with respect and confidentiality in order to avoid unpleasant situations and misunderstandings. Should this not be possible in every individual case, particularly in documents already issued and non-connected systems, please notify the Head of the Student Services Department.

Registration of your chosen or lived first name

To promote gender equality for inter*, trans* and non-binary students, HU Berlin offers the option to use a first name that differs from your official first name. Your chosen first name will be entered into the database so that it can appear in connected internal systems (within the course management section of the AGNES portal (not in the examination management system or on documents with external impact, such as certificates), the Moodle teaching and learning management system, and the ZoomX video conferencing service). Other HU services that you may use will need to be manually updated upon request. The CMS user support team will be happy to provide you with detailed information and assist you with this.

To support your application, you need only attach a digital copy of the supplementary ID card issued by the German Society for Transidentity and Intersexuality (DGTI) e.V. (front and back).

Once your chosen first name has been registered, you will receive a QR code upon request so that you can create a new Campus Card. Instructions on how to create a new Campus Card can be found on this website. Please note that the Campus Card you have been using so far, bearing your official name, will become invalid. We therefore ask you to post your old Campus Card in the letterbox at the Student Service Centre once you have created and activated your new Campus Card.

If you use the payment function provided by the Student Services Organisation, please have your credit transferred to the new card beforehand. Please also inform the University Library that you have received a new card so that the library functions can be transferred.

In the AGNES student portal, you can download certificates such as your study and enrolment certificates via the self-service portal using both your official name and your chosen name. 

Updating your gender entry

You can have your recorded gender entry updated. You can choose between the options female, male, diverse and no entry. Request an update to your gender entry and attach a digital copy of relevant supporting documentation, e.g. an identity card or birth certificate.

General note: Gender-neutral language is used in documents and notifications sent by the HU Berlin Academic Affairs Office. Through this measure, we aim to ensure the equal participation of diverse gender identities in everyday university life. The entry itself has no external effect, as all internal university systems are designed to be gender-neutral. Nevertheless, students should, where possible, be addressed in accordance with their lived identity in everyday university life. The HU Berlin mission statement, as well as information on counselling and support services, can be found on the homepage of the Centre for Equal Opportunities.

Change of nationality details

Please inform us that an update or addition of a second citizenship is required and attach a digital copy of suitable proof (e.g. passport) to your application.

From 1 January 2018, female students will be afforded special protection from academic pressures during pregnancy, immediately after childbirth and whilst breastfeeding, in accordance with the Maternity Protection Act (MuSchG).

Provisions under the Maternity Protection Act

Since 1 January 2018, the Maternity Protection Act has also applied to female students and trainees (see https://www.gesetze-im-internet.de/muschg_2018). The aim of the Act is to protect the health of pregnant women, breastfeeding mothers and their children at their place of training or study during pregnancy, after childbirth and during the first year of breastfeeding. At the same time, it is intended to enable female students to continue their studies during this period without risk to their health. To this end, notification of the pregnancy is required.

Furthermore, Humboldt-Universität zu Berlin is obliged to notify the relevant supervisory authority immediately of any pregnancy. Against this background, too, prompt notification of the pregnancy is necessary.

Procedure

Reporting a pregnancy

To enable the University to ensure the health and safety of female students and their children, please notify the Academic Affairs Office, Student Affairs Department, of your pregnancy as soon as you become aware of it.

Proof of the expected due date must be attached to the notification (e.g. a copy from the antenatal record).

Risk assessment

Pregnant students are generally exempt from their study obligations – six weeks before the birth and eight (or twelve) weeks after the birth of their child, as well as before and after these periods for activities that pose an unreasonable risk to the life of the mother and child. A risk assessment is carried out for this purpose.

As part of the risk assessment, it is clarified which activities, examinations and courses may be undertaken or completed during pregnancy and breastfeeding, and which may not. A risk assessment must be carried out for every pregnant student to help determine how she can continue her studies whilst pregnant. The risk assessment takes place during a consultation with the relevant academic advisory service (see below, Contact) and involves a review of the individual study plan and, if necessary, its adjustment. You will find the risk assessment questionnaire at the bottom of the page; you can download it directly and take it with you to your meeting with the academic advisory service.

Notification to the LAGetSi

Following notification of the pregnancy and completion of the risk assessment, the Academic Affairs Unit of the Student Affairs Department forwards the data to the Berlin State Office for Occupational Safety, Health Protection and Technical Safety (LAGetSi).

Notification of childbirth

After giving birth, please inform Academic Affairs, Student Services Department of the actual date of birth and, if applicable, the duration of breastfeeding. If necessary, your study plan can be adjusted again, e.g. for the following semester.

Continuing your studies: flexibility during maternity leave

Female students may waive their maternity leave both before and after the birth, provided this does not conflict with the protection of their health or that of the child. This may, but need not, apply to the entire period of the statutory protection periods. The student may also waive maternity leave during the protection periods, e.g. to attend lectures and sit examinations, and she may withdraw this waiver at any time with effect for the future. To do so, a written notification must be sent to the Academic Affairs Office, Student Services Unit (see below, Contact). Only in cases where a risk assessment identifies an unacceptable risk to the pregnant or breastfeeding student or her child will participation in examinations or lectures be excluded.

Contact and form

1. Questions regarding the risk assessment should be directed to MuSchutzStud☞ Please insert an @ at this point ☜hu-berlin☞ Please insert a period at this pointde or by post to Humboldt-Universität zu Berlin, Academic Affairs, Student Services Unit, Maternity Protection, - confidential -, Unter den Linden 6, 10099 Berlin.
2. If you have general questions regarding balancing your studies with pregnancy or breastfeeding, you can also arrange an appointment via the email address MuSchutzStud☞ Please insert an @ at this point ☜hu-berlin☞ Please insert a period at this pointde.
3. Risk assessment questionnaire (pdf)
4. Overview of subject-specific advisory services
5. If you require advice, female students can contact the Family Office at familienservice☞ Please insert an @ at this point ☜uv.hu-berlin☞ Please insert a period at this pointde.
6. Teacher training students should also note the information provided by the Professional School of Education (PSE) regarding maternity leave, particularly regarding vaccination protection during the practical semester.
7. There are several parent-child rooms on the Humboldt-Universität campus which female students can use with their children.

Certificate of academic progress; V0510; Certificate for the purposes of statutory pension insurance regarding periods of university attendance; Orphan’s pension; R0616; Certificate for the assessment of entitlement to an orphan’s pension; R5460; Assessment of entitlement to an orphan’s pension in the case of higher education; In accordance with Section 58(1)(4) of the German Social Code Book VI (SGB VI), periods of attendance at a higher education institution may be credited towards statutory pension entitlement (see also: Studies count towards your pension).

Proof by means of a certificate of de-registration

Students at Humboldt-Universität zu Berlin (hereinafter: HU Berlin) receive a certificate of de-registration upon de-registration. This certificate includes proof of the period of enrolment (“period of attendance”), issued specifically for the purpose of proving your duration of enrolment here to your relevant pension insurance provider.

If you wish to provide proof of your period of enrolment at HU Berlin to your pension insurance provider, please submit the certificate of withdrawal issued to you by HU Berlin.

Proof by means of a certificate of academic progress

If you do not have a certificate of withdrawal, a so-called academic record certificate can be issued for the purpose of proving your period of enrolment at HU Berlin for the crediting of study periods (usually short-term), which shows your full period of enrolment at HU Berlin, including the start, course and end of your studies through withdrawal. 

This certificate of study history can only be provided by post. If you require this certificate, please use the contact form linked below: https://hu.berlin/kontakt (“Subject of your enquiry -> Pension insurance certificate”) and include your current postal address.

Proof via pension form V0510

If you have received a form from your relevant pension insurance provider for processing by the university (e.g. Form V0510 “Certificate for the purposes of statutory pension insurance regarding periods of school attendance, technical college attendance, university of applied sciences attendance or university attendance” from the German Pension Insurance (DRV)), please send us the form for further processing.

Please use the following postal address:

Humboldt-Universität zu Berlin Student Services
Department
Unter den Linden 6
10099 Berlin

or the contact form: https://hu.berlin/kontakt (“Subject of your enquiry -> Pension insurance certificate”), where you can upload the form as a PDF/scan together with your enquiry and make it available to us for further processing.

The form, once finalised by HU Berlin, will be sent exclusively by post; it is not possible to send it via email.

The processing time for a form to be issued manually depends on the information requested or to be confirmed by HU Berlin, which is cross-checked against the data available to us directly in the administrative system. As a rule, the processed Form V0510 is issued and sent by post within two weeks.

However, if your enrolment period cannot be traced in the administrative system (generally enrolment periods prior to 1991/1992), processing can often only be carried out with the aid of archived records. In such cases, the processing time is usually extended to 4–6 weeks.

Half-orphan’s pension/orphan’s pension

In accordance with Section 48(4)(2)(a) of the Orphans’ Pension Act (SGB VI), school education or vocational training may form the basis for a claim to a half-orphan’s or orphan’s pension.

Proof via pension form R0616 or R5460

If you are a student currently enrolled at Humboldt-Universität zu Berlin (hereinafter: HU Berlin) and have received a form from your relevant pension insurance provider for processing by the university (e.g. Form R0616 “Questionnaire / Certificate for the Assessment of Entitlement to an Orphan’s Pension” or R5460 “Assessment of Entitlement to an Orphan’s Pension for School, Technical College, University of Applied Sciences or University Education”, both issued by the German Pension Insurance (DRV)), please send the form to us for further processing.

Please use the following postal address:

Humboldt-Universität zu Berlin Student Services
Department
Unter den Linden 6
10099 Berlin

or the contact form athttps://hu.berlin/kontakt (“Subject of your enquiry -> Pension insurance certificate”), where you can upload the form provided to you as a PDF or scan together with your enquiry and thus make it available to us for further processing. The form, once finalised by HU Berlin, will then be sent exclusively by post to the postal address you have provided to us as part of your current enrolment; it is not possible to send it via email. Processing usually takes 1–2 weeks.